3/1/2022

Morningside HOA Board Meeting – Minutes

3/1/2022

Ben Whipple called meeting to order at 6:36 pm.

In attendance: Ben Whipple, Benny Nixon, Andrew Johnson, Matt Huff and Mike Pilcher

Absent: Jimmy Newland and Phillip Blume

Approval of Minutes: Andrew motioned, Matt seconded and previous meeting minutes were unanimously approved.

Reports on Ongoing Items:

Ben reported that Abbie and April have stepped away from the Social Committee and the committee now comprises of Wendy, Cherry, Dana and Lindsay. This committee will work with a $1,500 budget and work on Spring, Fall and Christmas get together ideas.

Updates:

• Trying to get ACC request to receive an auto reply when submitted. Ben will talk to Jeff about possibilities.
• The trash service transition went smoothly.
• The neighborhood food drive seemed to be very successful, and pictures are forthcoming.
• The neighborhood wide meeting was very lightly attended but all present expressed great satisfaction in HOA happenings.

New items:

Ben reported:

• New pines being planted after last frost (which should be around mid-April).
• Ben suggested we do a neighborhood graduation sign and all approved per unanimous vote. Amount to come from supplemental budget this year then have a line item added in next year’s budget.
• Discussion was had about the “open side yards between the two rental homes at front of neighborhood and what can be done about it. Ben would follow up with owner, if nothing had changed before Spring growing season.

Andrew reported:

• Branch Electric had repaired the GFCI outlet and added another at front entrance area. There invoice has been paid already.

Matt reported on financials:

• 22 homes HOA dues were still outstanding as of meeting date. He hoped they were in mail. The Board discussed and agreed to slow collections efforts by:
  1. Waiting until 3/8/2022 to send email;
  2. Follow up 14 days later
  3. Apply late fee after 28 days late
• Matt requested a stamp for “Name/For Deposit Only” to aid with depositing checks. Andrew motioned, Mike seconded. Board approved by unanimous vote.

Ben suggested HOA Board meeting be quarterly moving forward. All agreed.

Ben motioned to get Board meeting minutes by email. Benny seconded. Board approved by unanimous vote.

Next meeting will be in June. Date will be decided closer to time.

Andrew motioned to adjourn meeting. Matt seconded. Board approved by unanimous vote.

Ben adjourned meeting at 7:42 pm.