Morningside HOA Board Meeting – Minutes
3/3/2025
In attendance: Benny Nixon, Phil Kondos, Tom McCullers, Ben Whipple, Vanessa Gravely, Jimmy Newland, Andrew Johnson, and Mike Pilcher.
The meeting was called to order at 7:35 by Tom.
Benny made a motion to approve the December 9, 2024 meeting minutes. Vanessa seconded the motion. The minutes were unanimously approved.
Annual Neighborhood Meeting
Tom reported that no one showed up for neighborhood meeting other than himself and Jimmy. Therefore, the board and officers were re-elected by acclamation
Finance
- Phil reported on the following financial information:
- Jan 1 balance in HOA Account was $25,285.33
- Dues received thus far were $26,594.78 (including ACH in progress)
- The balance in the HOA account as of 3/3/25 is $46,173.08 (does NOT include ACH in progress)
- Expenses YTD are at $6,069.45
- As of the start of the meeting, there are six households that have not yet paid their dues.
- Phil reported that the electronic system for dues payment is working well – very smooth – though few had used that option.
- Tom lauded Phil for how quickly he has been processing items as treasurer.
- Tom also added that we would give the delinquent households another week and then start to contact them.
Old & Ongoing Business
- Lawncare:
- In December Tom had reported that College Pro had increased their rate from $325 to $455 per month so the board decided to get competitive quotes
- Pruitt Lawn Service came back with a quote of $1,000 per month
- Houseman declined to quote at all
- The HOA is staying with College Pro
- Tom will ask College Pro to do a severe pruning on the Loropetalum next time they are out with the goal being to decrease the size and show more of the stonework and signs.
Other Business
- There was tentative plans made to treat April 26 as a work day to trim the off the storm damaged limbs up front, pressure wash, and spruce things up generally.
- Detention ponds
- The two up front were cleared within this past year
- The one in the back was also freshened up
- A quote was solicited to do the one near Timarron. Kevin in the first house keeps his section clear, but the areas behind the 2nd house to the 4th house need to be cleaned up. College Pro quoted $180 per hour and estimated it would take several hours.
New Business
- Ben and Phil went to the mailbox at the UPS Store and switched it over to Phil’s name.
- Tom reported that at the end of January the tax forms were filed for both the State of Georgia and the IRS.
- Tom informed the board that flowers were in fact purchased for Mr. Wheeler’s viewing. The board thanked both Benny and Tom for making that happen.
- Tom reported that College Pro would put out pine straw in May. Tom said they were still less expensive than other companies. They usually put out 850 bales at $6.75 per bale – which is what is budgeted.
- Tom related that Lynsey Thomas, after consulting some of the other Moms, recommended doing an egg hunt and get-together around Easter – preferably Saturday, 4/18 – for the neighborhood gathering this year.
- The board suggested that families with kids hunting bring plastic eggs and that the HOA would buy the candy to go in them. The HOA would then pay for pizza, cookies, and cupcakes and drinks would be BYOB.
- There was discussion that the Graduation Banner should go out around Mid April. Tom would work with Wendy Newland on getting all of the names.
Tom suggested the next HOA meeting could be toward the end of the year unless a pressing item came up.
At 8:26 Andrew made a motion to adjourn, that was seconded by Benny. The motion passed unanimously.
Respectfully Submitted,
Jimmy Newland
