Morningside HOA Board Meeting – Minutes
9/10/2023
Ben Whipple called meeting to order at 5:41 pm.
In attendance: Ben Whipple, Benny Nixon, Andrew Johnson, Matt Huff and Jimmy Newland.
Approval of Minutes: Andrew motioned, Matt seconded and previous meeting minutes were unanimously approved.
Discussion Points During Meeting
- Ben reported that all dues have been collected.
- There was some confusion with one neighbor as to whether he/she had paid or not. That led to a discussion which resulted in the following decision:
- Going forward, we would send out a reminder right after 2/28 to anyone who had not paid yet
- The reminder would say that late fees apply if not received within 15 days
- The light on the left was taken care of by Matt … needs reimbursement
- Discussion on “no soliciting sign”
- Ben suggested doing it and putting it up front – Benny agreed. The board agreed to do it if the price tag was less than $100
- Benny will head this up
- Social committee
- They are trying to get together a tailgate themed gathering – perhaps for the GA-FL game – more to come
- Benny talked to Vanessa about replacing Lauren on board and she is agreeable to it
- Benny motioned, Andrew second, the board unanimously agreed with this
- Ben will be working on the directory
- Will do a static type format that doesn’t require updating (i.e. not include things like babysitting where maybe someone used to do it, but no longer does it, etc.)
- Ben suggested giving a welcome packet for new homeowners … with all info they need.
- We also need to inform them what to provide to us too – like directory info
- Ben and Jimmy will work on this together
- There was discussion about the Architectural Control Committee (ACC)
- A suggestion was to keep this within the board – If the ACC unanimously agrees on the request, then they have authority to make a decision. If they don’t agree or they think they need full board approval then kick it up to full board
- Ben had received inquiries/complaints on a shed recently installed in the neighborhood.
- The shed went through the full ACC approval processed and was deemed within covenants
- Ben thinks the covenants are not clear and we need to get a consistent approach from HOA so we have something to stand on
- Questions were raised on whether a metal roof was okay or should it be a shingle roof? Thought was that a nice painted/powder coated metal roof is fine, but not a cheap tin roof that will rust.
- The decision was just to mull over this and to revisit if we got more requests in the future about new structures with metal roofs
- Ben announced that he will be stepping down as president but is willing to continue on the HOA board. We need to decide on a replacement.
- We will try to have a meeting in November for budgeting and then maybe get on a twice per year cadence. We will mail out stuff in January and then do the annual meeting at the end of the month
- All board members informally agreed to serve again if there were no willing replacements.
- Benny made a motion to adjourn, Andrew seconded, and Ben adjourned the meeting at 6:41
