11/15/2020

Morningside HOA Community Meeting
11/15/2020
4:00 PM

Meeting Minutes

A Morningside community-wide meeting of the HOA was held on Sunday, November 15, in the Morningside Way Culdesac.
Phillip Blume welcome the community members and started the meeting at 4:05 p.m.
Detailed minutes were not kept as the meeting closely followed the agenda – included below.

No significant issues were raised during the meeting that were not on the agenda.  The one item that was brought up related to need for privacy screening at the front of the neighborhood along Hodge’s Mill.  Ben Whipple responded that the board was aware of the topic and that it is a current action item for the board.  Several suggestions on how to spend down some of the budget surplus were given to committee members after the meeting.  Those will be discussed at the next board meeting.

November 15^th Community Meeting Agenda – 4:00pm Morningside Way Cul-de-sac

1. Welcome Everyone – Phillip
2. Agenda Overview/ Introductions – Ben W.
   1. Overview Agenda
   2. Introductions
      1. Ben Whipple – President
      2. Benny Nixon – Vice-President (not present due to son’s baseball tournament)

• Matt Huff – Treasurer

1. Jimmy Newland – Secretary
2. Jeff Miller – Board Member/website
3. Andrew Johnson – Board Member/ACC point man

• Phillip Bloom – Board Member/Media

3. Backstory – Jimmy
   1. Board transfer to community in mid-August with elections
   2. We have had 5 meetings (every two or three weeks)

• Transfer bank accounts to neighborhood, legal representation, insurance

1. Cleared detention pond
2. Set up website
3. Discuss budget issues

• Organized ACC
• Getting our feet underneath us as a Board

4. ACC Overview – Andrew
   1. Role of ACC
   2. How does ACC make their decisions? What is basis for decision?
   3. When/how to contact?
5. Website Overview – Jeff
   1. Web address and how to sign in
   2. Please update your profile with relevant information so Board can contact you
   3. What info is available on the website?
6. Finances Overview – Matt
   1. How many houses are in the community?
   2. What is our cash balance?
   3. What are some of our bigger operating cost items?
   4. Any big expenses on the horizon (e.g., filling in trees/bushes along the road?)
   5. We will establish a budget in the coming months once we get a better understanding of the neighborhood preferences. We will make this budget available when complete
7. Next Steps – Ben W.
   1. How to handle the surplus of funds?
      1. Dues – Dues Holiday for 2021
      2. Request feedback from residents to understand community preferences

• Once we know preferences, we will have a better idea regarding operating costs

1. Please share ideas after the meeting, we will write them down and discuss at the next HOA Board meeting. Also, feel free to email your ideas if you want to think about it a bit
2. Seeking Volunteers. Please let us know if you are willing to volunteer for:
   1. Social Committee
   2. Volunteer more generally for different roles in the community
3. Please update your Morningside profile on the website, including your email, so that we can use this information to communicate with the community.
   1. Not now, but at some point we think it would be nice to have a neighborhood directory.
4. We will all be up here to answer any questions or receive any feedback you might have

8. Final Words – Ben W.