Morningside HOA Board Meeting – Minutes
4/8/2024
In Attendance: Tom McCullers, Ben Whipple, Benny Nixon, Vanessa Gravely, Matt Huff, Jimmy Newland.
Tom McCullers called the meeting to order at 7:35 p.m.
Approval of Minutes: Benny made a motion to approve the 1/2/24 meeting minutes. Ben seconded the motion, and it passed unanimously.
Old & Continuing Business
- The light at front right of the entrance is still not working. The one on left always stays on. Matt says the photo sensor on left one is broken. The board agreed to first try to replace it ourselves.
- Benny reported on and we talked about the “no soliciting sign”. The board decided to get the 6×24 with cream white background and black lettering. The cost would be $40 + tax. Andrew had said he would get the posts and get it mounted.
- No action on the welcome packet for new residents – Jimmy will start on that.
- We need contact info for everyone for the Directory. Tom will take lead and Ben Whipple will help.
- Restoring the Detention Ponds Along Hodges Mill:
- Tom had received two quotes – one from C.E.H. Grading (a company Matt Huff has partnership in) and another one from Price Pipeline that was not competitive. Two others never finished quoting. The board agreed that we should get at least one more comparative quote and then vote via email.
- The recommendation is to haul off larger trees and put other stuff in chipper to create mulch to cover the dirt. It sounds like the work will take 4 days to a week – approximately 2 days per pond.
- Tom will inform the Morningside Way people with the retention ponds on their property via mail, email, and face-to-face. He will also notify the Brookhaven HOA President.
- Post Meeting Update: Tom reached out to three additional companies – none of which ever submitted their quote. A poll vote was conducted, with Matt Huff recusing himself, and the board unanimously voted to engage C.E.H. Grading to do the work for $8,500.
Financial Report
- Matt gave the financial information. The highlights were:
- $53,680.03 in the account
- Expenses YTD of $8795.98
- Deposits to date of $22,400 with 3 delinquent households on dues
- Tom will sign and mail the 2023 Tax Filings for the association tomorrow
- When time to plan the 2025 budget, we need to consider AAA trash prices increases, work to restore detention ponds, etc. as reserves are beginning to be eaten into
- All board members recognized that USPS mail was becoming a problem and was impacting dues collection. The board agreed we needed to look at alternative collection methods.
- Ideally, we would have option to pay online – but there may be difficulty in linking the accounting software, Wave, to the account at First American Bank because of the 3 fields required.
- Matt will review and Jimmy will reach out to a contact at First American Bank.
New Business
- Tom will reach out to College Pro to get a quote on maintenance on the retention pond near the Blooms.
- Wendy Newland is requesting a list of coming graduates so she can get the banner made.
- The neighborhood gathering is scheduled for April 27, from 4-7 p.m. Research is continuing into possible food/treat options and also a bounce house/inflatable water slide. That will be finalized shortly.
Motion was made to adjourn by Benny, seconded by Vanessa, and meeting was adjourned at 9:07 p.m.
Motion to adjourn by Benny seconded by Vanessa meeting adjourned at 9:07
